Organizing birthday parties can be just as fun as enjoying them. It's a time for celebration, family and friends gathered together, and deserves all the attention to ensure the event is perfect. And of course, it should reflect the birthday person's personality.

As we've mentioned in other posts on this blog, which you can check out by browsing our website, there are several decisions that need to be made when organizing an event. For example, the location, theme, menu, decorations, and more. This checklist applies to birthdays, whether for children, 15th birthdays, or adults. 

And to ensure the best decisions regarding all the topics mentioned above, this content provides a practical guide to making birthday parties a success. Check it out!

The birthday party sector is booming!

When you start organizing a party, it's noticeable: the market is bustling. Suppliers have tight schedules, new trends, and dynamic prices. 

To give you an idea, according to Abrafesta, before the Covid-19 pandemic, the market The party and event sector generated R$17.2 billion in Brazil, with children's birthday parties alone accounting for R$161.3 billion of this value. 

This trend is noticeable across a wide range of suppliers. Some examples include catering services, venue rentals, companies that offer entertainment at events, or even those that work with giveaways and kits, musicians, beauty salons, and more.

Finally, with the market booming, these professionals have full schedules, and prices can often rise. Therefore, having a guide to help you always keep in mind which suppliers you need to contact and when to do so will be a great help.

A guide to help you avoid mistakes when organizing birthday parties.

As we mentioned earlier, there are several services and products that need to be contracted when organizing birthday parties. To avoid getting lost in the demands and various budgets, organization and attention to deadlines are essential.

Some experts believe that the 'ideal time' to start organizing an event is at least 6 months in advance. However, it is clear that different factors influence this timeframe. For example, parties with a larger guest list and a more complex structure require more advance planning.

Today, the checklist below for organizing perfect birthday parties starts 6 months in advance. But here's a caveat: before that deadline, start looking for inspiration for themes, colors, decorations, and more that will greatly help when making decisions. 

6 months before

In this initial phase, it's ideal to start gathering quotes from the various suppliers you'll need for your birthday party. To do this, seek recommendations from acquaintances, do research, and if you have a producer or event planner, they can offer helpful advice. 

Here are some products or services that you need to budget for children's birthday parties, 15th birthday parties, or adult parties:

• Event space;
• Buffet;
• Musical attractions;
• Recreational activities (in the case of children's parties); 
• Decoration;
• Stationery shop;
• Gifts or souvenirs;
• Candy;
• Photo and video;
• Cocktail bar.

Furthermore, it's worth emphasizing that alongside these budgets and contract signings, another task needs to be done as it will influence the prices charged by some suppliers: the guest list.

3 months before

This is a good time to finalize details with all suppliers. It's also a period when many choose to do tastings. This allows you to define the menu, the desserts, the cake flavor, and the drinks that will be served. 

With these details defined, another task can be moved forward: the stationery. If your birthday party will have paper menus, you can start making them now, along with the invitations that will be sent to the guests. Regarding this topic, one caveat: if the event includes guests who live outside your city, this is a good time to send out the invitations.

Finally, organize the gifts and kits that will be given to the participants. Depending on the complexity and quantity of the gift, the production and even shipping of the products may take some time!

1 month before

With one month to go until the birthday party, it's the ideal time to send out invitations in general. Additionally, it's recommended to meet with the band, DJ, or any other musical act to define the playlists, the must-have songs, and when each one will be played. 

In the case of children's birthday parties, if the event includes any musical or artistic performances geared towards children, it's also necessary to make arrangements. 

This is also the time to review the checklist and, if you notice anything missing, get organized to resolve it.

15 days before

Now, with only 15 days left until your birthday party, an important task needs to be done: confirming the guests' attendance. The invitations have already been sent, so it's time to find out who will actually be coming. 

Without a doubt, this 'check' is one of the most important in the final stretch. This is because some suppliers need the most accurate number of guests to prepare their services, as is the case with the catering service.  

During the week of the event

In the case of 15th birthday parties, for example, or events with some kind of protocol, rehearsals are held during the week of the event. The goal here is to practice the birthday person's entrance, the dance part, and other protocols that may be involved.

Furthermore, it's a time to double-check the checklist, make final adjustments with all suppliers – if necessary – and, if opting for a seating chart, share it with those responsible for reception.

Do you know how the tradition of birthday parties originated?

Finally, to wrap up today's content, a quick trivia fact about birthday parties:

Firstly, It's worth explaining that the origin of the word comes from Latin and is a combination of words. annus (year) and pour (to return), which means that which returns every year. 

Regarding the origin of these celebrations, some records indicate that they began in ancient Egypt around 3000 BC for pharaohs and goddesses. Furthermore, places like Rome and Greece also had their own traditions for celebrating birthdays.

Host your event with us.

Interested in celebrating your birthday at the Center Convention? You can check out all the infrastructure available at the Convention and throughout the Center Shopping Complex by speaking with our team. Call us at (34) 3239-8300 or email comercial@centerconvention.com.br. You can also reserve a date by clicking [here]. HERE.