Did you know that according to a survey by Falconi, of Of 100 companies surveyed, only 10% stated that they had a well-defined strategic plan. What are the plans for the coming years? That's why it's crucial for company leaders to set aside time and outline goals, projects, and possible scenarios for the coming year. 

This initiative can guarantee the success of any business, and it is usually at the end of the year that companies turn their attention to this future planning. 

Strategic planning is still seen by many people as something more abstract, but it is fundamental for pointing out the best paths that an organization should follow, for example. 

Therefore, the golden tip is for managers and leaders to organize one or more sessions to outline the "next steps." The days when these meetings were simply called meetings are long gone; today, it's possible to organize different kinds of gatherings.

To ensure that the moments spent creating this strategic plan are successful, well-organized, and with the practicality and comfort it demands, simply continue reading our content below.

What is strategic planning?

First, let's understand what strategic planning is. It's important to emphasize from the outset that it's a practice that demands commitment from leaders and managers. This includes those responsible for all sectors of the company: administration, operations, finance, and marketing, for example. 

Why this joint effort? Because this planning is basically... The process of developing an organization's strategy, as well as how it will be implemented to achieve results. In other words, all areas need to be involved, as the growth of the company or institution must happen uniformly. 

We can say that it works like a GPS. Before starting the business journey, in this case the next year, you determine where you would like to go, which route you would like to take, and in case of any unforeseen circumstances, what the alternative path is. 

The importance of defining a strategic plan for your company.

It's clear that good strategic planning depends on all sectors of the business and affects everyone involved. With a well-defined plan, it becomes easier for leaders and employees to work daily, develop projects, and consider the results to be achieved and the "paths" to be taken.

Furthermore, it's an excellent way to engage and demonstrate security to employees. This is because, by being able to "visualize" what is planned for the coming year, people begin to have a goal and work towards it. Moreover, understanding what's to come and what the goals and next steps are is much better than having no parameters or minimally understanding what CEOs are thinking for the coming months. 

Some positive impacts of strategic planning for your company are:

• It improves communication between leaders and teams;
• It allows managers to understand what investments can be made;
• It allows you to anticipate some potential market problems, as well as prepare the company to face them.;
• Decision-making is optimized because it will be based on real information and data.

Organizing meetings to define the strategic plan.

Many people view planning for the coming year as a bureaucratic, stressful, and complicated process. However, it is possible and extremely important to organize planning meetings that provide participants with everything they need. 

Comfort, privacy, and practicality are fundamental factors, because with them, leaders can fully focus on the task at hand and complete it successfully. 

Currently, many companies choose to conduct this strategic planning in conjunction with lunch, a coffee break, or even both. This is because some meetings of this type can last all day, or even more than one day. 

If you're planning or organizing an event in this format, we've brought you 3 essential tips, check them out:

Understand how long the meeting will last.

The first step is to understand the average time that will be spent on this meeting. With this information in mind, it's possible to rent the space (if it's the company's premises) for the correct amount of time, and also think about issues such as catering. 

A common practice in these strategic planning meetings is to truly immerse participants in the topic. To that end, it's a good idea to provide water, juice, soft drinks, coffee, and tea for the participants, as well as appropriate meals. For example, if the meeting is only in the morning, a coffee break is a good option. However, if the meeting extends throughout the day, why not offer a special lunch?

Finally, understanding the duration of this plan makes it possible to define different practical issues, such as location and food, which are fundamental.

This time calls for privacy.

Determining a company's strategic plan requires concentration. Therefore, it is ideal to choose a location where those involved in this process will not be interrupted or have to deal with external movement and noise. 

In this way, leaders and managers can fully focus on the important task they need to accomplish. 

Provide all the necessary tools.

Right now, it's important to have everything you might need on hand. For example, projectors, sound equipment, laptops, and flipcharts (which function as a whiteboard for educational presentations or lectures). 

Furthermore, another interesting tip is to offer a "preparation kit" to the participants. This should include basic information, such as what needs to be defined in each sector of the company, or even a section to recap what has been done in recent months and the results achieved.

The ideal spaces at the Center Convention

A suitable location for the strategic planning meeting is essential.. No Center Convention Some spaces are essential for this. These are smaller spaces that can accommodate just one meeting with five or six leaders, or slightly larger venues that comfortably accommodate groups of 20 people plus a space for meals.

In total, 28 events can be held simultaneously at the Convention Center, and the smaller, more private rooms are perfect for hosting a business planning meeting. 

The audience can expect:

• The Sarah Kubitschek rooms: 4 modular rooms, with a maximum capacity of 130 people;
• Grande Othelo Rooms: 2 rooms with capacities of 50 and 24 people;
• Santos Dumont Rooms: 3 executive rooms equipped with high-end furniture for meetings and media equipment.

 

Would you like to hold your event in our space?

Interested in holding your event at the Center Convention? You can check out all the infrastructure available at the Convention Center and throughout the Center Shopping Complex by speaking with our team. Call us at (34) 3239-8300 or email comercial@centerconvention.com.br. You can also reserve a date by clicking [here]. HERE.