Developing an event from scratch, whether social or corporate, is no easy task. Therefore, a complete and multidisciplinary team is needed to guarantee a successful event. Event professionals need to be carefully selected and well-coordinated so that the work happens smoothly and effectively.

Having suppliers from different sectors is essential for a complete event and to avoid potential problems. However, for the host or organizing company, it's not always easy to understand which professionals to hire. 

Therefore, this content is precisely for that purpose: to understand which event professionals you need to hire and the essential functions of each one. 

The importance of a multidisciplinary team

First and foremost, it's important to emphasize that for a party, birthday celebration, workshop, or lecture to be a success, a multidisciplinary team is necessary.

A diverse team is beneficial in any situation. For example, in the business world, research has shown that... eCompanies that prioritize having a multidisciplinary team are 80% more likely to foster trust and open dialogue.. 

When we talk about the events sector, this is no different because organizing these events encompasses different areas, such as infrastructure, decoration, communication, catering, and more. Therefore, the ideal is to have professionals specialized in each sector for a more effective result.

With the cooperation of a multidisciplinary team in organizing an event, it's possible to define everyone's responsibilities and gain a better understanding of deadlines, budgets, and other fundamental aspects. Some benefits of having a team include:

• Exchange of experiences;
• Diversity of services and technical skills;
• More streamlined processes; 
• Solving problems together.

Event professionals: which ones should you hire?

Now that you understand the importance of a multidisciplinary team, you need to think about which event professionals to hire to organize your party or corporate meeting. 

When considering all the 'phases' of the event, it's easy to come up with 10 or 20 tasks that need to be completed for each of these moments. Therefore, you need qualified professionals in their respective sectors to ensure each role is performed correctly. 

Booking the venue, defining the decor, planning the communication, creating the menu—in short, all these tasks must be completed. Below, you can see some of the event professionals you need to hire, but it's worth emphasizing that these teams may vary depending on the style and size of your event. 

Communication and design

The communications team is crucial, especially for corporate events. Social gatherings that require invitations, for example, will also need a designer, but in events organized by companies, the dedicated communications team works beforehand, during the event, and afterward.

With the various communication channels and social media platforms that exist today, a team focused on developing strategies and content to feed these channels is essential. That's why it's so important to have event professionals focused on communication. 

They will develop the visual identity and 'tone of voice', foster participant engagement, cover the event on the day it takes place, and also disseminate records and other content afterwards. 

Ceremonial 

These professionals are like conductors, coordinating the entire event. Event planners are probably the best-known event professionals, and we see their work in both social and corporate events. 

In short, Organizing and running an event is the main function of these professionals. They participate from the planning and organization phases, and also verify the details and manage the schedule on the day of the event. 

On the blog, you'll find comprehensive material about the role of event planners, and even 5 reasons why you should hire them for your event., Just click here to access it.

Cinematographer and photographer

There's no point in planning a successful event if it's not documented, right? That's why videographers and photographers are among the event professionals you need to hire for your event. 

Investing in skilled professionals who will expertly capture your special moments is definitely a good bet. For social events, these memories can be reminisced about at lunches, family gatherings, posted on social media, and more. And for corporate events, these photos become part of the company's portfolio, in addition to – of course – being shared through the business's communication channels.

Safety

It may seem obvious to emphasize the importance of security professionals at events, but among all the tasks involved in organizing an event, hiring them can easily go unnoticed. 

A qualified security team provides peace of mind to participants, controlling... Monitoring entrances and exits, conducting searches – if necessary – and also identifying potential problems. 

Catering

Catering services emerged to guarantee practicality, comfort, and quality for event hosts in terms of food supply. But today, a good team goes further and offers incredible gastronomic experiences for event participants. 

In addition to creating menus and preparing food and drinks, catering services also involve organizing the team that will serve the food, influencing the decor and aligning it with the chosen theme.

To ensure convenience for our clients, Center Convention offers an exclusive catering service, and to learn more, simply... Click here!

Host your event with us!

Interested in holding your event at the Center Convention? You can check out all the infrastructure available at the Convention Center and throughout the Center Shopping Complex by speaking with our team. Call us at (34) 3239-8300 or email comercial@centerconvention.com.br. You can also reserve a date by clicking [here]. HERE.