The year 2024 is approaching, and with that comes more than time to start planning the next twelve months. When it comes to gatherings and parties, it's essential that event planning – whether corporate or social – begins now to ensure smooth running. After all, organization and anticipation are key.
Generally, the end of the year is a time when companies pause to plan for 2024 and people dedicate themselves to creating plans and goals. Therefore, when it comes to events, this shouldn't be any different. By planning ahead, it's possible to avoid problems, reduce costs, and gain many other advantages.
Today, our content is about just that. Keep reading to learn more about the importance, advantages, and tips to start planning your event now!
Event planning: the importance of organizing in advance.
Event planning is a task that demands effort, creativity, budget, and time. Therefore, it makes sense that by planning ahead you can get better prices, dates, and products.
Don't forget that certain events are usually organized in advance, such as national congresses and conventions. Therefore, the market is always active, and advance planning becomes even more important.
Furthermore, depending on when your event will take place, everything becomes a bit more dynamic. For example, Some products may experience price increases of more than 50% around holidays.. However, by planning your event in advance, you can avoid high costs and even shortages of products and services.
There is also a unique importance in the advance planning of events: the 'macro vision'. Think about it: you are organizing a meeting – whether social or corporate – and you can calmly and confidently analyze what has already been contracted, what still needs to be, the venue's structure, and various other details. This will ensure better choices and even prevent potential problems.
3 advantages of starting to plan your 2023 events now!
Initially, we highlighted the importance of planning events in advance. However, there are also several advantages for those who organize a social or corporate gathering well in advance. We've listed three that reinforce these positive aspects of starting to organize your 2024 events now. Learn more about them:
More options to choose from and higher quality.
PBy planning the event well in advance, you can list all the necessary products and services, and search for the brands and service providers you want, not just those that are available. Furthermore, you can send out quote requests and negotiate prices smoothly.
Peace of mind to complete the steps.
For an event to "come off the drawing board," there are several tasks, decisions, and steps that need to be overcome. For example, it's necessary to define the event's objective, create budgets, define the visual identity, and much more. With time, you can ensure that every detail is carefully considered.
More time for promotion and engagement.
When you start planning an event at the right time, you have more time to communicate with guests or promote it. Consider a social event with guests from other states or countries; receiving an invitation in advance allows them to organize their attendance. Similarly, for corporate or cultural events, you have time to widely publicize the event and engage the public or employees.
Tips to start planning your event for 2024
First and foremost, our advice is: rely on qualified professionals and define your event budget right from the start. This way, you'll be able to define the organizational stages: task definition, budgeting, quotes, negotiation, booking, planning, and more.
Furthermore, advance event planning is useless without a schedule outlining dates and deadlines. This will prevent problems on the day of the event, such as supplier delays, incorrect products, and more.
Finally, our last tip is to keep an eye on event trends for 2024. Every year new colors, products, services, flowers, and other items become popular, and with that, the demand for them increases. Therefore, it's necessary to be aware and, if possible, anticipate these trends to ensure they are included in your event, if desired.
By following these tips and starting to plan events that will take place in 2024 at the end of this year or at the beginning of next year, you can guarantee peace of mind and excellence in your event.
Host your event with us next year.
The Center Convention space adapts to a wide variety of events, so celebrate your Christmas or New Year's with us! You can check out all the infrastructure available at the Convention and throughout the Center Shopping Complex by speaking with our team. Call us at (34) 3239-8300 or email comercial@centerconvention.com.br. You can also reserve a date by clicking [here]. HERE.
